Exports & closing
Closing and locking periods
Lock your entries once a period is closed: they become immutable and any correction goes through a reversal.
Once a quarter or financial year is closed, its entries should no longer change. Axolot lets you lock past periods: the entries they contain become immutable.
Lock manually (year-end closing)
- Open the company settings, VAT & accounting tab.
- Set the “Books locked through” date.
- Save: every entry dated on or before that date is locked.
Automatic locking when filing VAT
When you mark a VAT return as filed, the matching period (quarter or year) locks automatically. The “effective lock” shown in the settings combines your manual closing date and the latest filed VAT period.
Correcting a locked period: the reversal
A locked entry cannot be edited or deleted. To correct it, Axolot posts a reversal (counter-entry): an opposite entry dated in the open period that cancels the original while preserving the history.
If you unreconcile a bank transaction from a locked period, its entry is automatically reversed rather than deleted — a notification tells you so.